The Kenya Education Management Information System (KEMIS) is the Ministry of Education’s official digital platform for managing learner, school, teacher, and institutional data across the country. Introduced to replace the National Education Management Information System (NEMIS), KEMIS provides a centralized database covering learners from basic education through Technical and Vocational Education and Training (TVET) institutions and universities.
The platform enables schools to register learners, manage transfers, submit enrolment records, and update institutional information, while helping the government improve planning, funding allocation, and education service delivery.
What is KEMIS?
KEMIS is the successor to NEMIS, following the Ministry of Education’s decision to expand the education management system to include higher learning institutions. The platform officially replaced NEMIS after its rollout in 2025.
Each learner registered on the system receives a Unique Personal Identifier (UPI), which remains with the student throughout their academic journey and serves as the official identification number within the education system.
The Ministry also relies on KEMIS data when distributing government capitation funds, monitoring enrolment, planning teacher deployment, and evaluating education programmes.
Who uses KEMIS?
The platform serves a wide range of stakeholders within the education sector, including:
- Ministry of Education officials
- Public and private schools
- Teachers and school administrators
- TVET institutions
- Universities and colleges
- Kenya National Examinations Council (KNEC)
- Teachers Service Commission (TSC)
- Development partners
- Parents and guardians (for selected services)
Information captured on KEMIS
During learner registration, schools are required to provide detailed information, including:
- Full names
- Date of birth
- Birth certificate details
- Nationality
- County and sub-county of residence
- Gender
- Parent or guardian details
- Contact information
- Special needs information, where applicable
This information enables the Ministry to maintain accurate records throughout a learner’s education.
How to access the KEMIS portal
Access to the platform requires login credentials issued by the Ministry of Education or the institution’s system administrator.
Users can access the system by:
- Visiting the official KEMIS portal.
- Selecting the login option.
- Entering the institution’s registered email address and password.
- Accessing the relevant dashboard based on user privileges.
Parents can only access services specifically made available to them and do not receive the same administrative privileges as schools.
System requirements
For smooth access, users are advised to have:
- A computer running a modern operating system
- At least 1GB RAM
- Stable internet connection
- Updated web browser (Google Chrome is recommended)
- Microsoft Office or similar software for downloaded documents
- Printer and digital camera where learner registration requires photographs
How to register an institution
Schools registering on KEMIS are required to:
- Open the KEMIS portal.
- Select Onboard Your Institution.
- Choose the institution category.
- Enter institutional information.
- Upload the school’s registration certificate.
- Submit the application for Ministry approval.
Once verified, login credentials are sent to the institution’s official email address.
Registering learners
School administrators can register new learners by:
- Logging into the institution dashboard.
- Opening the learner registration section.
- Entering personal details.
- Uploading required supporting documents.
- Reviewing the information.
- Submitting the learner record for approval.
Once approved, the system automatically generates the learner’s UPI number.
Processing learner transfers
Student transfers are handled digitally through KEMIS.
The releasing school first approves the learner’s transfer request before the receiving school admits the student into its records using the learner’s assessment number or UPI.
The process helps eliminate duplicate records and ensures learners retain their academic history.
KEMIS modules
The platform is organised into four main modules:
Institution Module
Stores information relating to school registration, infrastructure, utilities, learning materials, co-curricular activities and emergency reporting.
Learner Module
Manages learner registration, academic progression, transfers, talent identification and UPI generation.
Staff Module
Contains teacher records, teaching subjects, transfers, qualifications and administrative responsibilities.
Finance Module
Handles school financial information, including capitation, fee structures, development funds, expenditure and income returns.
What is a UPI number?
A Unique Personal Identifier (UPI) is the permanent learner identification number assigned after successful registration on KEMIS.
The number allows the Ministry of Education to monitor learner progression throughout their education and helps institutions maintain accurate student records.
Forgot your password?
Users who forget their login credentials can reset their passwords through the Forgot Password option on the KEMIS login page.
If the reset process is unsuccessful, users are advised to contact the KEMIS helpdesk for assistance.
KEMIS support contacts
For technical assistance or enquiries, users can contact the Ministry of Education through its official helpdesk or visit the Ministry offices for support.
Why KEMIS matters
KEMIS has become one of the Ministry of Education’s most important digital systems by replacing paper-based processes with a centralized electronic database. The platform improves transparency, simplifies learner management, supports government funding decisions, and enables education officials to make policy decisions using real-time data collected from schools across the country.
